Draft
Woodbury Salterton Residents Association
Constitution
1)
NAME
The name of the group shall be the Woodbury Salterton Residents
Association, hereafter referred to as the
Association.
2)
OBJECTIVES
The objectives of the Association shall
be:
To
foster community spirit and encourage civic
pride.
To represent the views of residents in the
area.
To protect and enhance the integrity of the
area known as Woodbury Salterton, for the benefit of the inhabitants of the
area.
To
encourage the goodwill and involvement of the
community.
3)
MEMBERSHIP
(i) Membership shall be open to anyone who
is resident in the Woodbury Salterton area and supports the aims and objectives
of the Association.
(ii) Where it is considered membership
would be detrimental to the aims and activities of the Association, the
Management Committee shall have the power to refuse membership, or may terminate
or suspend the membership of any member by resolution passed at a committee
meeting.
Members shall have the right to appeal via
an independent adjudicator determined
by
mutual agreement of the management
committee and the suspended member.
4)
POWERS
In furtherance of the objectives, but not
otherwise, the Management Committee may exercise the power
to:
(i)
Promote
the wellbeing of the residents of the area and to work together
as
residents, irrespective of age, sex,
ethnicity, ability, religion or political
view.
(ii) Promote environmental improvement and
conservation in the area working in partnership with similar groups and
organisations where appropriate.
(iii) Invite and receive contributions and
raise funds where appropriate, to finance the work of the Association, and to
open a bank account to manage such
funds.
(iv) Publicise and promote the work of the
Association and organise meetings and events. (v) Work with groups of a similar
nature and exchange information, advice and knowledge with them, including
co-operation with statutory and non-statutory
organisations.
(vi) Invite members of the Association (who
shall not be members of the Management Committee) as and when necessary to
conduct activities to meet the
objectives.
(vii) Take any form of action that is
lawful, which is necessary to achieve the objectives of the
Association.
5) MANAGEMENT
COMMITTEE
(i) The Association shall be administered
by a management committee of not less than 6
people and not more than 12. Members of the
Management Committee will be elected for a period of up to one year, but may be
re-elected at the Association’s AGM. The Management Committee will elect the
Officers from within their number.
6)
OFFICERS
(i) The Association shall have a committee
consisting of:
Chairperson
Vice
Chairperson
Secretary
Treasurer
Membership
Secretary
Minutes
Secretary
and any additional officers the Association
deems necessary at the committee meeting, who may be called upon to carry out
the required activities.
(ii) Meetings of the Committee shall be
open to any member of the Association, with a week’s notice to the Secretary.
(iii) Voting members may be co-opted to
fill vacancies on the Committee at any
time.
(iv) Committee members can be voted off the
committee if they have not attended 3 meetings during the year, without good
reason and have not submitted their apologies.
(v) Committee members must declare any
interest they may have in a topic under discussion and the committee will decide
if they need to forfeit their right to vote on the
topic.
7)
MEETINGS
(i) The committee shall meet at least four
times a year. Meetings shall enable the Association to discuss actions and
monitor progress to date, and to consider future
developments.
(ii) Half
of committee members must be present in order for a
committee meeting to take place.
(iii) It shall be the responsibility of the
Chairperson to chair all meetings, or a designated deputy in his/her absence.
All meetings must be minuted and the minutes accessible to
members.
(iv) Meetings will end at the time agreed
by the committee unless all present agree to extend the
meeting.
(v) Public meetings of members of the
association will be held when necessary, to discuss matters of importance. All
members shall be given at least fourteen (14) days’ notice of when a meeting is
due to take place, unless it is deemed as an
emergency.
(vi) The AGM shall take place no later than
three months after the end of the financial year. At least fourteen (14) days’
notice must be given to members before the meeting takes
place.
(vii) All members are entitled to vote at
the AGM. Voting shall be made by a show of hands on a majority basis. In the
case of a tied vote, the Chairperson or an appointed deputy
shall
make the final
decision.
(viii) The Secretary shall deal with all
correspondence. However, where a letter is written to a third party, on behalf
of the Association, the said letter will be distributed to members of the
Association via the email list, in order to give members the opportunity to make
any additions, amendments or suggestions in respect of the content of the
letter. Where appropriate, said letter would be altered before being sent out.
If no response is received from members within 7 days of the letter being
distributed to them, the letter will be sent to its intended recipient.
8)
FINANCE
(i) Any money acquired by the Association,
shall be paid into an account operated by the Management Committee in the name
of the Association.
All funds must be applied to the objectives
of the Association and for no other purpose. All members of the Association will
be asked to make an annual contribution, to be agreed at the AGM, to cover the
cost of postage; hire of meeting venue for a public meeting and any ancillary
expenses incurred with the approval of the Committee. The said contribution will
not be a condition of membership of the
Association.
(ii) A Bank account shall be opened in the
name of the Association. Any cheques relating to the Association’s bank account
shall be signed by at least two (2) of the following committee members:
Chairperson; Treasurer; Secretary.
(iii) Any income/expenditure shall be the
responsibility of the Treasurer who will be accountable to ensure funds are
utilised effectively and that the Association stays within budget. The Treasurer
will maintain accounts and present an annual financial report at the AGM. The Association’s
accounting year shall run from 01 April to 31
March.
9) ALTERATION OF THE
CONSTITUTION
(i) Any changes to this constitution must
be agreed by a majority vote at a general meeting of the
Association.
(ii) Any proposed amendments
to this constitution or dissolution of the Association must be conveyed to the
Secretary formally in writing. The Secretary and other officers shall then
decide on the date of a special general meeting to discuss such proposals,
giving members at least four weeks (28 days)
notice.
10)
DISSOLUTION
(i) The Association may be dissolved if deemed
necessary by the members in a majority vote at a general meeting.
Any assets or remaining funds after debts have been paid shall
be
transferred to local charities or similar
groups at the discretion of the Management
Committee.
This constitution was circulated to members
by email on 04/02/2013
Signed:
Chairperson
Signed:
Treasurer
Signed:
Secretary
Woodbury Salterton Residents Association
Constitution
1)
NAME
The name of the group shall be the Woodbury Salterton Residents
Association, hereafter referred to as the
Association.
2)
OBJECTIVES
The objectives of the Association shall
be:
To
foster community spirit and encourage civic
pride.
To represent the views of residents in the
area.
To protect and enhance the integrity of the
area known as Woodbury Salterton, for the benefit of the inhabitants of the
area.
To
encourage the goodwill and involvement of the
community.
3)
MEMBERSHIP
(i) Membership shall be open to anyone who
is resident in the Woodbury Salterton area and supports the aims and objectives
of the Association.
(ii) Where it is considered membership
would be detrimental to the aims and activities of the Association, the
Management Committee shall have the power to refuse membership, or may terminate
or suspend the membership of any member by resolution passed at a committee
meeting.
Members shall have the right to appeal via
an independent adjudicator determined
by
mutual agreement of the management
committee and the suspended member.
4)
POWERS
In furtherance of the objectives, but not
otherwise, the Management Committee may exercise the power
to:
(i)
Promote
the wellbeing of the residents of the area and to work together
as
residents, irrespective of age, sex,
ethnicity, ability, religion or political
view.
(ii) Promote environmental improvement and
conservation in the area working in partnership with similar groups and
organisations where appropriate.
(iii) Invite and receive contributions and
raise funds where appropriate, to finance the work of the Association, and to
open a bank account to manage such
funds.
(iv) Publicise and promote the work of the
Association and organise meetings and events. (v) Work with groups of a similar
nature and exchange information, advice and knowledge with them, including
co-operation with statutory and non-statutory
organisations.
(vi) Invite members of the Association (who
shall not be members of the Management Committee) as and when necessary to
conduct activities to meet the
objectives.
(vii) Take any form of action that is
lawful, which is necessary to achieve the objectives of the
Association.
5) MANAGEMENT
COMMITTEE
(i) The Association shall be administered
by a management committee of not less than 6
people and not more than 12. Members of the
Management Committee will be elected for a period of up to one year, but may be
re-elected at the Association’s AGM. The Management Committee will elect the
Officers from within their number.
6)
OFFICERS
(i) The Association shall have a committee
consisting of:
Chairperson
Vice
Chairperson
Secretary
Treasurer
Membership
Secretary
Minutes
Secretary
and any additional officers the Association
deems necessary at the committee meeting, who may be called upon to carry out
the required activities.
(ii) Meetings of the Committee shall be
open to any member of the Association, with a week’s notice to the Secretary.
(iii) Voting members may be co-opted to
fill vacancies on the Committee at any
time.
(iv) Committee members can be voted off the
committee if they have not attended 3 meetings during the year, without good
reason and have not submitted their apologies.
(v) Committee members must declare any
interest they may have in a topic under discussion and the committee will decide
if they need to forfeit their right to vote on the
topic.
7)
MEETINGS
(i) The committee shall meet at least four
times a year. Meetings shall enable the Association to discuss actions and
monitor progress to date, and to consider future
developments.
(ii) Half
of committee members must be present in order for a
committee meeting to take place.
(iii) It shall be the responsibility of the
Chairperson to chair all meetings, or a designated deputy in his/her absence.
All meetings must be minuted and the minutes accessible to
members.
(iv) Meetings will end at the time agreed
by the committee unless all present agree to extend the
meeting.
(v) Public meetings of members of the
association will be held when necessary, to discuss matters of importance. All
members shall be given at least fourteen (14) days’ notice of when a meeting is
due to take place, unless it is deemed as an
emergency.
(vi) The AGM shall take place no later than
three months after the end of the financial year. At least fourteen (14) days’
notice must be given to members before the meeting takes
place.
(vii) All members are entitled to vote at
the AGM. Voting shall be made by a show of hands on a majority basis. In the
case of a tied vote, the Chairperson or an appointed deputy
shall
make the final
decision.
(viii) The Secretary shall deal with all
correspondence. However, where a letter is written to a third party, on behalf
of the Association, the said letter will be distributed to members of the
Association via the email list, in order to give members the opportunity to make
any additions, amendments or suggestions in respect of the content of the
letter. Where appropriate, said letter would be altered before being sent out.
If no response is received from members within 7 days of the letter being
distributed to them, the letter will be sent to its intended recipient.
8)
FINANCE
(i) Any money acquired by the Association,
shall be paid into an account operated by the Management Committee in the name
of the Association.
All funds must be applied to the objectives
of the Association and for no other purpose. All members of the Association will
be asked to make an annual contribution, to be agreed at the AGM, to cover the
cost of postage; hire of meeting venue for a public meeting and any ancillary
expenses incurred with the approval of the Committee. The said contribution will
not be a condition of membership of the
Association.
(ii) A Bank account shall be opened in the
name of the Association. Any cheques relating to the Association’s bank account
shall be signed by at least two (2) of the following committee members:
Chairperson; Treasurer; Secretary.
(iii) Any income/expenditure shall be the
responsibility of the Treasurer who will be accountable to ensure funds are
utilised effectively and that the Association stays within budget. The Treasurer
will maintain accounts and present an annual financial report at the AGM. The Association’s
accounting year shall run from 01 April to 31
March.
9) ALTERATION OF THE
CONSTITUTION
(i) Any changes to this constitution must
be agreed by a majority vote at a general meeting of the
Association.
(ii) Any proposed amendments
to this constitution or dissolution of the Association must be conveyed to the
Secretary formally in writing. The Secretary and other officers shall then
decide on the date of a special general meeting to discuss such proposals,
giving members at least four weeks (28 days)
notice.
10)
DISSOLUTION
(i) The Association may be dissolved if deemed
necessary by the members in a majority vote at a general meeting.
Any assets or remaining funds after debts have been paid shall
be
transferred to local charities or similar
groups at the discretion of the Management
Committee.
This constitution was circulated to members
by email on 04/02/2013
Signed:
Chairperson
Signed:
Treasurer
Signed:
Secretary